Yoga studio booking system: check before a term

Studios change their timetable at the start of each term, and the booking tool does not always follow. A class moved to an earlier hour may still sit in its old slot, or a class removed for the new term may still take a booking. A beginner sees a class, books it and gets a confirmation for a time that no longer runs. Another beginner sees the same class marked full when spaces are left, because the count is still from last term. The owner sees the timetable they updated, not the one a visitor is looking at.

• Does the public schedule match the timetable you published for the new term, day by day?
• Can a visitor book a class you removed, or a class that shows full when spaces are left?
• Does a beginner see which class is for first-timers, in words, not only a level code?
• Does the intro offer appear before a visitor creates an account, or only after?

A beginner does not know which price covers one class. A timetable often lists drop-in, intro, pass and membership in different places, and the words a beginner needs, one class, may appear only in the terms. Many timetables also use a level code, and a visitor who sees a code and a time with no word for beginner will skip the class and assume it is for people who already practice. Put the price of a single first class beside its time, and mark first-timer or all levels in plain words next to the class name.

A first class is often sold as an intro offer, and the offer is the reason a beginner comes. If it appears only after a visitor creates an account, the beginner has to hand over an email, a password and a health declaration before they learn what the offer covers. A studio that wants the declaration signed before a first class can still show the offer first, and say where the declaration comes next. Test the offer as a new visitor who has never bought a class, from a private window.

Send a simulated beginner through the full path with a task to book a first-timer class this week and sign the waiver. The visitor has an email inbox, so a confirmation reaches it, and a waiver sent by email can be read there. If the waiver needs a signature on a device in the studio, the visitor stops at that step, and the report shows it. A payment that needs a real card ends the run at the payment step. Run the same walk again after you change the schedule, and check that the removed class is gone from it.

Signup flow testing

Each new term brings a new timetable, a new teacher and a new intro offer, and the old ones can come back on the public schedule. Rerun the same simulated beginner after each of those changes, with a removed class and a full class in the walk. Test the schedule again before you send a mailing or a paid listing, since a new student who finds a canceled class may not come back to check.